Commercial Property Asset Management Software

If you are seeking a comprehensive, efficient, and user-friendly cloud-based system to manage your commercial property assets, let WebTerrier be your primary choice. This advanced commercial property management software is an industry favourite, trusted by leading national and international firms such as Colliers, JLL, and GCW for its reliability and exceptional competence.

WebTerrier on multiple devices

Key Features

Agency Companies have a specific set of requirements when managing their leases and these are some of the key features that we think will benefit you.

Estate Management

Asset Management throws up a lot of work in addition to leases and critical dates. Our Estate Management module allows tracking of all non-event based issues and activity. So if there are tenant issues, structural problems, repairs, covenant breaches… or just about any other issue you can think of, you can track it

Comparables

Leverage your firm’s knowledge by storing all the details on any property transaction you’ve been involved with - lettings, rent reviews, regears or disposals. Using our lightweight “quick entry” data screen you can add a record in less than a minute, and then WebTerrier will build all the associated search information for you.

Client Portals

Ideal for any situation where you have an ongoing relationship with a commercial property landlord or occupier, you can manage your client’s data for them using our unique client portal approach. Portals can be branded and customised as needed.

Business Plans

For asset managers working on behalf of a client’s portfolio, a clear plan of activity with measurable performance is essential. Our business plans allow you to build up an “action plan” of activities for the forthcoming year.

Asset Plans

For landlords, these are a great tool for board meetings, helping you to focus and structure your discussions. And, if you’re an asset manager working for a client, they’re an ideal way of showing them what’s happening and how it’s being dealt with on a property by property basis.

Contact Management

You can use WebTerrier as your primary contact management system for all property related contacts. Each property can have key contacts attached – managing agent, letting agent, asset manager, etc

Clients

Features

There are many other features common and available to all types of users of WebTerrier.

Our detailed but intuitive interface gives you a complete overview of your portfolio - everything you need for your comprehensive asset management.

All of the key facts about your tenancies and void units easily accessible and reported on - from detailed area breakdowns to planning and repair covenants, from L&T 1954 to Turnover rent provisions.

Break your portfolio into different groups (eg. by sector, region and asset manager) and analyse and report on performance for each.
Lease Tracking Screenshot
Lease Tracking Screenshot
Lease Tracking Screenshot
Lease Tracking Screenshot

Reports are an essential component of any property system. With WebTerrier you can build and customise your own branded on-screen reports using our powerful, flexible reporting tool, then export them instantly to Excel.

Capture your yearly, half-yearly or quarterly valuations on our valuations tab, along with notes and yield information.

If you want to view the geographical spread of your properties, you can geocode and map your portfolio in seconds.
Reporting Screenshot
Reporting Screenshot

Just one missed notice date, expiry date or review date can cost your company dearly and severely compromise the value and performance of the portfolio. With WebTerrier, you'll never worry about missing a critical date again - our unique colour coded schedules bring the important dates straight to your attention.

All events can be assigned to a member of your team, or an external agent, and you can track the status of each negotiation from commencement to conclusion.

And to make doubly sure, you can set up automatic email alerts for all your events as well, eg. 6 months before a Rent Review or 12 months before a Lease Expiry date.
Events Screenshot
Events Screenshot
Events Screenshot

Developed in close consultation with several of our clients, Asset Plans are a superb single page summary of all the key facts and activity regarding a property. You can build and design your own plan layouts choosing from elements such as Key facts, a map, a timeline of forthcoming events, a min-tenancy schedule, selected photographs, plans, key contacts and estate management issues.

For landlords, they’re a great tool for board meetings, helping you to focus and structure your discussions. And, if you’re an asset management working for a client, they’re an ideal way of showing them what’s happening and how it’s being dealt with on a property by property basis.
Asset Plans Screenshot
Asset Plans Screenshot
Asset Plans Screenshot
Asset Plans Screenshot
Asset Plans Screenshot
Asset Plans Screenshot

For asset managers working on behalf of a client’s portfolio, a clear plan of activity with measurable performance is essential. Our business plans allow you to build up an “action plan” of activities for the forthcoming year, with each item (which can be at an estate or unit level) allocated a potential value, an estimated chance of success, and its own activity log.
Business Plans Screenshot
Business Plans Screenshot
Business Plans Screenshot

Asset Management throws up a lot of work in addition to leases and critical dates. Our Estate Management module allows tracking of all non-event based issues and activity. So if there are tenant issues, structural problems, repairs, covenant breaches… or just about any other issue you can think of, you can track it from beginning to end, adding time-stamped notes as you go to ensure a detailed audit trail.
Estate Management Screenshot
Estate Management Screenshot
Estate Management Screenshot

For multi-let, multi-floor office blocks, a scaled stacking plan is a very powerful visualisation of the building – as well as seeing all your tenants and how much space each occupies, you can also see by the colour scheme how much area is vacant, where tenants are holding over, and the relative lengths of the leases.

For full details you can mouse over any unit, or click to open the full record.
Stacking Plans Screenshot

Keeping on top of all your compliance obligations can be a daunting task. WT allows you to set up, monitor and report on all of your compliance related activity - from EPCs to Gas Certificates to Health and Safety Training.

Each item can have its own recurring schedule to ensure that at any time you can see what's pending, what's overdue, and where there are issues to be resolved. You can log all of your activity against any entry for a complete audit trail.

You can even set up email reminders for when compliance activity becomes due. WT helps make compliance simple and transparent.
Compliance Screenshot
Compliance Screenshot

Every property, tenancy and event in WT has the ability for you to add multiple date-stamped notes against them. This means it’s easy to capture any thoughts, conversations or small issues thrown up by anything in the portfolio. You can optionally mark notes as “to do” items and assign them to a member of the team for follow-up.
Notes Screenshot
Notes Screenshot
Notes Screenshot

Make the system work for you by customising your home page, focusing on the metrics that matter for your role and responsibilities. Choose from a large library of customisable elements, including multiple charts for properties or tenants by area, rent, value or ERV. Then dig deeper into the data by going to our dashboards page and creating your own charts which can be exported for presentations or other documents.
Dashboards Screenshot

To ensure your WT database really is your single point of reference for your portfolio, you can upload photos, plans, pdfs and other documents for all properties and units in the system. They can be classified (“tagged”) for easy reference and searching. Our users store copies of the lease, side letters, plans, property photos and tenancy schedules. Additionally, any images you upload, whether photos or plans, can be incorporated into your asset plan report.
Document Management Screenshot
Document Management Screenshot

You can use WebTerrier as your primary contact management system for all property related contacts. Each property can have key contacts attached – managing agent, letting agent, asset manager, etc – and you can also store contact information for all of your tenants. If you’re worried about the imminent EU GDPR regulations, our forthcoming GDPR activity tab (available Q1 2018) will help you implement and track your compliance activity.
Contacts Screenshot
Contacts Screenshot
Contacts Screenshot

For fee-based property practices and consultancies, our job tracking module allows you to do detailed monitoring of all your work across the firm. See who’s doing work for whom, what kind of work they’re doing, what the fee is, and when it’s expected. From that you can generate historical and forward-looking reports, slicing the data by job type, client, department or surveyor, giving you a powerful insight into the performance of your business.
Job Tracking Screenshot
Job Tracking Screenshot
Job Tracking Screenshot

Our Story

We've dedicated the past 25 years to working with asset managers, continuously refining WebTerrier to make it even stronger and more efficient. Today, businesses use our software to manage millions of pounds worth of commercial real estate properties.

WebTerrier facilitates managing numerous properties seamlessly, with all crucial information accessible from a single centralised platform. Our experience spanning over 25 years, working intimately with asset managers, has shaped our development of this robust and efficient software. Features like automated data entry and tracking of all changes act as crucial time-savers, ensuring accurate data records and reduced costs.

Harness the power of visual reporting and analytics to spot trends and seize opportunities. All key leasing events are flagged proactively, maximising your portfolio's performance. By mitigating risks related to void rates, this system aids in boosting your portfolio value. Regular automated rent and service charge reviews ensure payments are prompt and accurate.

WebTerrier strives to give you more time back by automating your asset management reports so you can divert attention to critical business activities and earn more from your assets. Additionally, automated document management reduces manual processing and administrative costs, further enhancing operational efficiency.

Experience the benefits of our commercial property asset management software first-hand by trying it out for free. Get in touch with us for an online demo and discover how it can revolutionise your property portfolio management.

Testimonials

Will Harris
Innovation Lead
Colliers International

BOE's strength comes from a deep understanding of real estate across the sectors which brings them into the room as real estate experts as well as first class database and systems developers. I wouldn’t hesitate in recommending them.

Peter Leverett
Managing Director
SPACE Retail Property Consultants

WebTerrier has given us a real edge in these challenging times, allowing us to efficiently manage our own client data and work instructions whilst offering our retained clients an attractive, easy to use online portal to access all of their key property information we manage on their behalf.

We use cookies to analyse site traffic, you can read our Cookie Policy here.
By continuing to use the Website, you agree to our use of cookies